Accounts Payable Officer

Reporting to the Finance Director this role will be responsible for maintaining Accounts Payable and supporting the effective management of banking administration and vendors payment processes for entities under Finalto Group. The position will ensure that invoices, payments, and related financial transactions are processed accurately and in line with internal procedures and payment deadlines. The key responsibilities include the day-to-day Accounts Payable function, coordinating weekly payment runs across multiple entities, maintaining vendor relationships, and ensuring the accuracy of financial records through reconciliations and bookkeeping activities. The role will also support the preparation of month-end schedules, accruals, and prepayments, as well as assist with audit requirements and regulatory documentation, including maintaining up-to-date KYC records and bank signatory mandates. The role will be suited to a very hands-on individual within a busy but varied Finance Team. There is also the opportunity to improve processes and system controls and work as part of a team to introduce additional automation as the Group continues to grow.

KEY ACCOUNTABILITIES:

• Overseeing the day-to-day management of Accounts Payable, ensuring all invoices are coded correctly and uploaded on the system, coupled with addressing any enquiries and statements.
• Carrying out a range of data entry/processing, ensuring that the work is completed accurately and in adherence to all specified Company processes and procedures.
• Coordinating the preparation of weekly payment runs across several entities.
• Managing entities ensuring that all invoices and payments are processed in line with payment deadlines.
• Ensuring Know Your Client (KYC) documentation and bank signatory mandates are always maintained up to date, and as requested by the banks on the annual reviews.
• Handling vendors and Accounts Payable communication.
• Coordinating between vendors and internal departments for all invoice processing and payments of the Group including reconciling and preparing Vendors aging analysis.
• Assisting in the implementation of automation projects for banking and accounts payable.
• Assisting the Finance Department with any task related to yearly/interim audits.
• Lead the development and implementation of process improvements within the accounting system to enhance efficiency and streamline financial operations.
• Supporting the management in ad-hoc and ongoing projects/assignments as required.

PERSON SPECIFICATION:

• Bachelor’s degree in accounting, Finance, or another related field.
• At least 5 years of experience in Accounts Payable positions.
• Strong analytical and problem-solving skills.
• A positive attitude and good team-work skills.
• Fluency in English with excellent communication skills (written and oral).
• Good at relationship building and influencing.
• Conscientious with attention to detail.
• Ability to prioritise tasks and deliver output.

ESSENTIAL:

• Experience with controls implementation and/or system change.
• Knowledge of various accounting systems, e.g. XERO.
• Solid knowledge of MS Office Suite, with Proficiency in Excel.
• Experience in using accounting general ledger systems.

To apply please complete the form below: