Admin Assistant

FINALTO

Admin Assistant

London, UK

Administrative Assistant (Part-Time)

Reporting to: Head of Administration

Location: London, UK

POSITION SUMMARY

We are looking for a proactive, detail-oriented, and highly organised Administrative Assistant with a can-do attitude to support the smooth day-to-day operations of our office. Reporting to the Head of Administration, you will play a key role in managing office logistics, supporting internal teams, and ensuring a professional and welcoming environment.

This position is ideal for someone who thrives in a dynamic, fast-paced setting and enjoys balancing routine responsibilities with ad-hoc support tasks.

Key Responsibilities

Manage calendars, schedule meetings, and coordinate appointments.
General office operations, meeting room booking.
Handle incoming and outgoing mail, courier services, and record keeping.
Greet and manage office visitors, including front desk and receptionist duties.
Respond to email correspondence and assist with internal inquiries.
Maintain and organize both digital and physical filing systems.
Coordinate travel arrangements, logistics and team events.
Support expense claim processing, receipt tracking, and basic bookkeeping tasks.
Manage Office supplies, purchasing and inventory tracking
Monitor office expenditures and provide monthly spending reports.
Oversee facilities maintenance, liaise with vendors, and ensure safety compliance.
Provide general administrative support and handle ad-hoc duties as required.
Contribute to project support through research, data analysis, and coordination of special initiatives.
Note: The list is not exhaustive and may evolve as the role develops.

Required Skills and Qualifications:

Previous experience in an administrative or office support role is preferred, but not essential.
Advanced skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time-management skills with a proven ability to multitask.
Excellent written and verbal communication skills.
Self-starter with the ability to work independently and take initiative.
A university degree or equivalent qualification is desirable but not required.
Professional, adaptable, and collaborative team player.

Working days and hours:

4 days per week: Monday to Wednesday, plus Friday (which can be moved to Thursday, depending on business needs)
Working hours: 8:30 am to 5 pm

To apply please complete the form below:

Name*

Email*

Telephone*

When could you potentially start?*

Where will you be commuting from?*

Are you comfortable with a 4-day working week/part time role?

Are you comfortable being office-based in Liverpool St, London, Monday to Wednesday plus Friday (occasionally Thursday), 08:30-17:00?*

Have you got a comfortable setup to work remotely Thurs-Fri?*

Why do you want to join Finalto and how will you add value?*

Confirm your right to work in the UK - have you got a valid passport/visa/ILR*

Will you require sponsorship to work in the UK?*

Name a salary band you'd be comfortable with*

Why are you a good match based on the job description/what are your strengths? Please give examples*

What is/are your main gaps or mismatch between you and the job description?*

What degree do you hold?*

Give details of your experience manning reception?*

Give details of your experience with travel management*

Give details of your experience with office management*

Give details of your experience with expenses management*

Any other comments to support your application

Attach CV*

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