HR & Admin Officer

FINALTO

HR & Admin Officer

Nicosia, Cyprus

HR & Admin Officer

Reporting to: Head of HR

Location: Nicosia – Hybrid Role

MAIN RESPONSIBILITIES

Office & Admin management

General office management, supplies, travel arrangements, contracts with external suppliers, etc.

Recruitment Coordination

Assist with job postings, interview scheduling, communications between candidate and hiring manager.

Proficient in managing job sites such as LinkedIn.

Onboarding and Offboarding

Facilitate the onboarding process for new hires, ensuring a smooth transition into the organisation.

Conduct Right to Work (RTW) checks and (regulatory) references for all new joiners.

Manage induction for all new joiners.

Manage probations.

Manage the offboarding process for leavers including exit interviews.

Training

Arrange employee trainings and maintain relevant records up to date.

Benefits management

Grievances and disciplinaries management

Performance management

HRIS Data and Data Management

Maintain accuracy and integrity of HR information in the HRIS (HiBob).

Ensure proper documentation is stored and accessible, adhering to data protection regulations.

Strong working knowledge of GDPR.

Letters and Contracts

Preparation of employment letters, change contracts, and other HR-related documentation.

Reporting and Analytics

Generate and analyse HRIS reports as required by management, audits, and local authorities, providing insights for strategic decision-making.

Ad Hoc Administration and project support

Provide other general administrative support to the Head of HR and FD, as and when required.

Assist with other various HR projects and initiatives as required.

Payroll

Work with the FD to support the end-to-end payroll processes, ensuring confidentiality, accuracy, and compliance.

Compliance with local Employment Law

Other

The list above is not exhaustive and new responsibilities will be added as needed.

ESSENTIAL SKILLS

Bachelor’s degree in HR, Business Admin, or other relevant field.
Minimum 3 years’ experience in a similar role, ideally in Financial Services.
Ownership of responsibilities and proactivity.
Can work independently with minimum supervision.
Computer literacy. Excellent working knowledge of Microsoft Office.
Strong knowledge of HRIS (HiBob a plus) and data management.
Working knowledge and understanding of Cypriot/EU employment legislation and compliance.
Proven ability to handle confidential information with discretion.
Effective communication and interpersonal skills.
High attention to detail and organised, with the ability to prioritise and multitask.
Proactive problem-solver with a can-do attitude.
Excellent level of Greek and English, oral and written.

PERSONAL ATTRIBUTES

Self-motivated and able to work independently.
Comfortable taking ownership and responsibility for tasks and projects.
Proactive and solution-oriented, with a commitment to continuous improvement.
Comfortable working in a dynamic and fast-paced environment.
Strong work ethic.
Excellent communication and interpersonal skills

BENEFITS

Competitive salary
Discretionary annual bonus
Hybrid working – Monday to Wednesday in the office
21 days’ annual leave + public holidays
Provident fund and medical scheme

To apply please complete the form below:

Name*

Email*

Telephone*

When could you potentially start?

Where will you be commuting from?

Are you comfortable working Monday to Wednesday in the office (Strovolos)?

Have you got a comfortable setup to work from home Thu-Fri?

Why do you want to join Finalto and how will you add value?

Confirm your right to work in Cyprus – have you got a valid passport / visa / ILR?

Will you now or later require sponsorship to work in the Cyprus?

State a salary band you’d be comfortable with

Why are you a good match based on the job description/what are your strengths? Give examples

What is/are your main gaps or mismatch between you and the job description?

Degree / qualifications you hold relevant to the role

Give details of your experience managing the full recruitment process using LinkedIn and onboarding staff

Give details of your experience with Office Management

Give details of your experience processing payroll

Give details of how you keep updated with Labour Law

Give details of your experience with Employee Relations, i.e. grievances, disciplinaries, also dismissals and redundancies

Give details of your experience with changing contracts

Give details of your skills with Microsoft Office

Attach CV*

Any other comments to support your application?

By submitting your application, you consent to the processing of your personal data by Finalto for the purposes of recruitment and selection. This includes the personal information provided in your CV, application form, cover letter, and any supporting documents.

Finalto will process your data in accordance with applicable data protection laws, including the GDPR and the Law providing for the Protection of Natural Persons with regard to the Processing of Personal Data and for the Free Movement of such Data of 2018 (Law 125(I)/2018). Your information will be used solely for assessing your suitability for the role, contacting you about your application, and managing the recruitment process.

We may share your data with trusted third‑party service providers who support our recruitment activities (e.g., applicant tracking systems or background check providers), but only where necessary and under strict confidentiality obligations.

Your data will be retained only for as long as required for recruitment purposes or as permitted by law. In the event where your data will be transferred internationally to another Finalto Group Entity appropriate safeguards will be implemented to ensure the protection of your data and compliance with the Data Protection Legislation.

You have the right to withdraw your consent at any time, request access to your data, ask for corrections, request deletion, or raise concerns about how your data is processed. To exercise these rights, please contact us at hr.london.recruitment@finalto.com.

Submitting your application confirms that you understand and agree to this notice.